Free pages
Guides for volunteer HOA secretaries
These pages are free to read. The $49 kit is the set of Word files that lock the agenda, the notes, and the minutes together.
You can read these in the browser. If you want the 60-minute run-sheet and the Cedar Grove sample minutes off this tab, email them to yourself. There is no account. The paid zip is still a Paddle checkout for $49 once.
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HOA meeting minutes template (Word)
A Word skeleton that uses the same numbers for the motion, the mover, and each director’s vote.
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HOA board meeting agenda template
Timed for 60 to 75 minutes, with the same numbered items the notes and the minutes will use.
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How to write HOA minutes
What to include after adjournment, and why a novel of the argument or a one-line shrug both fail as a record.
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How to run a 60-minute board meeting
Timed agenda for the chair: quorum, open forum, one motion at a time. Print it once.
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HOA action items register
Why old business disappears, and the columns for an owner and a due date. The Word file and the CSV are in the kit.
In the $49 kit -
New HOA secretary checklist
The meeting is this month and the page is blank. Start with notice, quorum, notes versus minutes, the PDF, and the handoff.
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What minutes must include (and must not)
Quorum, motions, and votes belong in the record. A transcript, insults, and sealed-session detail do not.
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Notes-to-minutes how-to
Write fragments in the room and the minutes the next day. An optional AI draft is included, and you still review it.
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HOA annual meeting minutes template
Membership quorum, notice, proxies, the election result, and the budget vote. This overlay is not inside the $49 zip.
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Home · How to run · Pricing · Cedar Grove sample · Condo minutes
The pages are free. The matching files are the kit.
The agenda, the notes, and the minutes use the same numbers, for $49 once.
They are Word files you copy every month, and Google Docs opens them. It is not a subscription.
Get The Minute Book — $49- Pay through Paddle (your statement may say Paddle).
- Get an email with the zip.
- Open “00 Read me first.” Copy this month’s files. Leave the originals.
Digital download. Delivered immediately after payment. If the zip will not open or the files are not as described, email hello@gettheminutebook.com first and we will help. Payment and refund requests are handled by Paddle, the merchant of record. See the refund policy.
Not legal advice
These are sample forms and a drafting aid, not a substitute for an attorney. They are not valid, complete, or sufficient in every state or for every association. Check your CC&Rs, bylaws, articles, and state law.