Minutes of a regular meeting of the board of directors [CONDOMINIUM / COA LEGAL NAME] Type: Regular board meeting Status: Draft / Approved on [DATE] Date: [MONTH DD, YYYY] Called to order: [TIME] Adjourned: [TIME] Place: [party room / video] Notice: [DATE sent / posted] 2. Attendance and quorum Directors present: [NAMES]. Absent: [NAMES]. Unit owners present: [NAMES / units]. Quorum of the board is [N]. [N] present. Quorum [was / was not] established. 3. Prior minutes Motion: Approve minutes of [DATE] [as written / as corrected]. Moved by [NAME]. Seconded by [NAME]. Result: [Carried / Failed]. 4. Unit-owner open forum The board heard from unit owners. No board action during open forum. [NAME, Unit __]: [topic, one line — common element, noise, stall, etc.] 5. Reports Treasurer: Operating [amount]. Reserve [amount]. Delinquent [amount]. [Roof / elevator / insurance] committee: [one sentence or none]. 6. Old business (from the action register) [Item]: closed / still open / moved to [DATE]. 7. New business — one block per motion Motion: [Authorize the president to sign the roof bid from … / Approve the limited-common-element policy for … / Decline …] Moved by [NAME]. Seconded by [NAME]. Vote: [each director Y / N / A]. Result: [Carried / Failed]. Action: [what] — owner [NAME] — due [DATE]. 8. Next meeting: [DATE], [TIME], [PLACE] 9. Adjourned at [TIME].
COA · condominium association · same kit
Condo board meeting minutes template
A condo board meeting minutes template is the same job as HOA minutes with different nouns. You record unit-owner business: common elements, limited common elements, a reserve study line, a roof bid, a parking stall. You still need quorum, one sentence per motion, who moved it, and how each director voted. You do not need a second product. Rename [ASSOCIATION NAME] to the condominium association’s legal name and keep the numbers.
This is not a copy of the HOA minutes page with the word “condo” swapped in the H1. The skeleton below is labeled for a board of a condominium (or COA). If you live in a planned community of lots, use the HOA meeting minutes template instead. Same $49 Word kit either way. Google Docs opens it. Sample forms, not counsel, not a promise your declaration uses these terms.
Wording that belongs on a condo minutes page
- Unit, not lot — unless your declaration really says lot. Use the identifier owners actually have (Unit 4B, not “the blue building”).
- Unit owner, not homeowner, in open forum.
- Common elements / limited common elements when the motion is about a roof, hallway, balcony, or stall the association maintains.
- Declaration and bylaws, not only CC&Rs. Some condos have both; put the legal name from the articles on the header.
- Assessments as your documents name them (common charges, condo fees). Do not invent a fine in the minutes because someone was angry in the hallway.
Condo-shaped skeleton
Keep any heading your declaration requires (budget ratification, insurance, co-op vs condo labels). The lock does not change: agenda numbers = notes numbers = minutes numbers. Timed agenda: HOA board meeting agenda template — rename the association line. Method: how to write HOA minutes (eight elements still apply).
Co-ops and small nonprofits: same kit. Still not legal advice. If you are new to the office, new HOA secretary is the first-month checklist; the tasks are the same when the building has units instead of lots.
- Pay through Paddle (your statement may say Paddle).
- Get an email with the zip.
- Open “00 Read me first.” Copy this month’s files. Leave the originals.
It is one Word zip, and you rename the fields for your building. Pricing, the kit, and the free 60-minute run-sheet are the next places to look.
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Same kit. Different nouns.
Forty-nine dollars, and you keep the files.
The agenda, the notes, the minutes, and the register match. You put the condominium’s legal name on them, and the kit is $49 once.
Get The Minute Book — $49- Pay through Paddle (your statement may say Paddle).
- Get an email with the zip.
- Open “00 Read me first.” Copy this month’s files. Leave the originals.
Digital download. Delivered immediately after payment. If the zip will not open or the files are not as described, email hello@gettheminutebook.com first and we will help. Payment and refund requests are handled by Paddle, the merchant of record. See the refund policy.
Not legal advice
These are sample forms and a drafting aid, not a substitute for an attorney. They are not valid, complete, or sufficient in every state or for every association, condominium, or cooperative. Check your declaration, bylaws, articles, and state law. Have your association’s attorney review anything that affects unit-owner rights, fines, elections, or assessments.